Marketing operations

Systems + tech

Business operations

Team operations

Client operations


I help service-based professionals and creative agencies build scalable backend operations that support growth and sustainability in business using ClickUp as the operational base.

Hi, I'm Jena

Have you ever wondered about the differences between member seats and guest seats in ClickUp? If you’re using ClickUp to manage your projects, you’ve probably encountered this question before. Well, let me break it down for you. I’m a verified and vetted ClickUp consultant, and I’m here to guide you through the ins and outs of ClickUp, helping you make the most of this versatile tool.

So, what’s the deal with member seats and guest seats? Let’s dive into it.

Member Seats: Access All Areas

First things first, a member seat is a paid seat that grants access to your entire ClickUp workspace. This means that anything you’ve created within the workspace is fair game for members. Whether it’s projects, tasks, documents, or any other elements you’ve set up, members can see and interact with them.

Now, picture this scenario: you have a project manager who’s heavily involved in multiple client projects and your internal operations. In this case, a member seat is the way to go. This individual needs access to a wide range of tasks and projects, making it essential for them to have a comprehensive view of your workspace.

Member seats are perfect for team members who need full access to collaborate across various areas of your business. With a member seat, they can seamlessly navigate through your ClickUp workspace and contribute to multiple projects.

Guest Seats: Focused Access for Free

On the flip side, we have guest seats. These are free seats that allow you to share specific aspects and elements of your ClickUp workspace with outside users. This is particularly handy when you have collaborators, contractors, or freelancers who don’t need access to everything in your workspace.

Let’s say you have a 1099 contractor who’s responsible for writing copy for a client. This contractor’s work is concentrated on a particular project, and they don’t need to see or interact with the broader scope of your workspace. Instead of paying for a full member seat, you can simply grant them guest access.

Guest seats are a cost-effective way to ensure that external contributors can work on their designated tasks without exposing them to unnecessary information. It’s all about providing the right level of access without overcomplicating things.

Finding the Right Fit

Choosing between member and guest seats ultimately boils down to the level of access and involvement each team member or collaborator requires. If someone needs to dive deep into various projects and tasks across your workspace, a member seat is the way to go. But if their role is more focused and limited to specific assignments, guest access is a practical and budget-friendly solution.

Remember, ClickUp is all about flexibility and customization to suit your business needs. So, whether you’re managing a large team or collaborating with freelancers, you can tailor your ClickUp seats to ensure everyone has the right level of access.

If you ever find yourself in need of ClickUp support or have more questions about optimizing your workspace, don’t hesitate to reach out. I’m here to help you make the most of ClickUp and build workspaces that support your business effectively. Let’s chat and get your ClickUp journey on the right track!

Can I Manage to Make Some Lists Invisible for Some of My Team Members? Member vs. Guest Seats & Permissions/Privacy


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